Everything you need to know about signing up, setting up your Chronotek Pro account, and getting your team clocking in within minutes.
It's easy to get started with Chronotek Pro. Call us at 855-434-0864 and our team of experts will help you get your account set up. Or click on Try Free and complete the form with your business information. We will email you with account login information.
It's very easy. After we've discussed your business structure we'll set up your account and send login details and steps to get you started. Then download the app, add a few employees and a couple of jobs, and you can begin clocking in right away.
You can use your account for free for 30 days, with full access to the system.
Yes, Chronotek Pro is a month-to-month service and can be canceled at any time. Just give us a call to process your request.
Employees & HR
Manage your workforce from hire to daily operations — including app access, supervisor permissions, and document and certification tracking — all from one place.
Our app is very easy for employees to use to clock in and out of their jobs, view their timecards and schedules, as well as send/receive messages to and from their team supervisors.
Our system uses each person's 10-digit cell phone number as their unique ID. Once your employee downloads the Pro app, they will enter their cell phone number to receive a code by text. No passwords to remember - it's that easy.
That's not a problem at all. We have a simple timekeeping solution for everyone. Employees without smartphones can clock in by calling a toll-free number from their cell phones or landline job site phones. The call is quick, and your employee will be on the clock in seconds.
Please note, calls from cell phones do not provide GPS data when clocking in. But clock-in from landline job site phones is a great option as we report the caller ID, which verifies the employee is on-site. Our dial-in method offers multilingual support with prompts available in English and Spanish.
Yes, supervisors are able to easily manage their job from the field. They can hire employees, message their team members, and view employee hours and schedules. They can handle even more responsibilities if given access to the website.
With Chronotek Pro you can organize and store your personnel documents, as well as track documents and certifications required for specific jobs. Pro also reminds you of important dates, such as expiration dates for driver's licenses, permits and certifications.
GPS Tracking & TimeTiles™
Learn how Chronotek Pro verifies employee location at clock-in and monitors job-site presence continuously throughout every shift — including mid-shift geofence alerts when someone leaves the site while still on the clock.
A time clock app with GPS is a mobile app employees use to clock in and out of work while the app records their location, so employers can verify each punch happened at the job site. Chronotek Pro's GPS time clock app checks location at clock-in and clock-out, monitors each job site's geofence for the full duration of the shift, and flags any GPS infractions directly on the time card with GPS Smart Tracks™.
The Chronotek Pro app requires employees to enable location services on their phone when clocking in using our GPS feature. In addition, we notify your supervisors if employees leave the jobsite while still on the clock.
We also offer our exclusive technology, TimeTiles™, which can be installed directly at the jobsite and does not require GPS, and will ensure your employees are exactly where they need to be when clocking in. Read more about TimeTiles™ below.
When employees call from job site landline phones, we report the caller ID, verifying they are on-site when clocking in and out.
We collect GPS or location data only while employees are actively "on the clock" and being paid by the company. Location tracking begins when an employee clocks in and stops immediately upon clocking out. Consent for GPS tracking is requested when the app is first installed and can be changed at any time through the device's location settings. If location services are turned off, certain features of the application may not function properly.
TimeTiles™ are tamper and weatherproof 2-inch square PVC tiles that can be location-coded to any jobsite. Employees clock in/out by scanning the TimeTile™ with the Pro app, like tapping your credit card when paying for groceries. TimeTiles™ do not require a power source or internet connectivity, and employees must be within centimeters to clock in.
TimeTiles™ use NFC technology and are entirely different from QR codes, which can be copied or hacked. Tiles can be purchased once you create a Chronotek Pro account.
No — Chronotek Pro monitors the geofence continuously for the full duration of every shift, not just at clock-in and clock-out. If an employee leaves the job site while still on the clock, the system alerts their supervisor immediately and automatically flags the infraction on the time card so there is a documented record before payroll closes.
Yes. Each job site has its own custom geofence, so you can set the boundary radius to match the physical footprint of each location. Supervisors and admins can tune alert thresholds per site, ensuring you get notified only on genuine infractions rather than minor GPS drift.
Chronotek Pro is designed to minimize battery impact. Location data is collected only while an employee is actively on the clock — tracking starts at clock-in and stops the moment they clock out. Outside of working hours, the app does not access location services at all.
Look for a time clock with GPS tracking that does more than drop a single location pin at clock-in: custom geofences for each job site, continuous location monitoring for the whole shift, instant supervisor alerts when someone leaves the job while still on the clock, the option to block clock-ins until location services are on, and time cards that flag GPS infractions before payroll closes. A telephone clock-in option also matters for employees without smartphones.
They are two halves of the same system. The GPS time clock app is the employee side — workers clock in and out on their phones while the app records time and location. GPS time tracking software is the management side — live dashboards, geofence alerts, schedules, and payroll reports built from that GPS time data. Chronotek Pro includes both in one workforce management system.
Chronotek Pro costs $19 per month plus $6 per employee per month, with a 5-employee minimum — so a 5-person team starts at $49 per month. Prepay for a year and save 15%. Every account starts with a 30-day free trial, no credit card required.
Supply Management
Track inventory levels, automate reorder alerts, and manage supply deliveries across every warehouse and job site from a single unified system.
Chronotek Pro provides instant visibility across your entire supply chain through a single unified system. You can see real-time inventory levels at every warehouse and location, get threshold alerts to prevent emergency supply runs, monitor all supply movements, and track deliveries in progress. Whether you're managing multiple warehouses, regions, or hundreds of locations, you maintain complete control through both the web interface and mobile app. This comprehensive view helps you optimize stock levels and distribute supplies efficiently across your entire operation.
Most companies can get their first warehouse and a few key locations up and running in just a few hours. The process is straightforward: add your warehouse, enter your common cleaning supplies, and set your threshold levels. There's no complex implementation process – you can start small and expand as your team gets comfortable with the system.
The system's warning thresholds alert you well before you run out of warehouse stock. But if you do run low, the system shows you alternate sources – including other warehouses or even excess stock at nearby locations. This flexibility helps you handle unexpected situations without emergency supply runs.
Yes. Our four-tier access system gives you complete control. You can start new employees with basic access (just viewing supplies), then gradually increase their responsibilities as they gain experience. Supervisors only see their assigned locations, while supply managers can view multiple regions. You control exactly who can request, approve, and deliver supplies.
The system is designed to handle one or multiple warehouses efficiently. Each warehouse maintains its own inventory, thresholds, and supply lists. When fulfilling requests, you can easily see which warehouse is best positioned to handle each delivery, helping you optimize your supply distribution.
The supply management system is an add-on module that costs $1.50 per employee.
Schedules
Build fixed or flexible schedules that alert supervisors to late arrivals and no-shows, predict overtime before it happens, and guide employees through every shift.
No, schedules are not required for employees to clock into a job. However, there are many benefits to using schedules in the Chronotek Pro system. Schedules guide employees through their workday, give supervisors alerts for late arrivals and no-shows, and help admins and owners determine if they are making money on each job. Chronotek Pro can do what no other system can by predicting things like overtime and travel time, so you are able to prevent them before they happen.
That is not a problem, as schedules can be built to be clocked into at any time of the day. These "open" schedules are clearly indicated on the app, so employees know the boundaries for the work.
Chronotek allows you to create flexible "anytime" schedules, allowing employees to clock in anytime within the day. The exact in/out times are flexible, but you can enter durations for profit forecasting.
Travel & Mileage
Automatically capture inter-site travel time and mileage using Google Maps integration so your business stays compliant and employees don't have to log a thing.
Chronotek Pro's travel time setting is integrated with Google Maps to automatically create a travel timecard when your employee clocks out of one job and into the next. It reports the actual time it took for the employee to travel between locations, and also shows what Google has estimated the time should be. Set the default to automatically approve the Google estimate and only be notified if this threshold is exceeded. Your business stays compliant, and employees don't have to do a thing.
Yes, mileage can be set along with automatic travel time, and can be adjusted if needed. It is then reported with time.
Not a problem. You can turn auto travel on for specific people, and leave it off for others.
Communication
Send company-wide announcements, team messages, and critical push notifications in 30+ languages so every employee stays informed — even before they clock in.
With Chronotek Pro you have the ability to post company-wide announcements, send private messages to individual employees, and deliver messages to specific Teams assigned to particular jobs. We also give you the ability to receive push notifications or text messages for critical events.
The Chronotek Pro system has a built-in translator that ensures messages are received in each person's preferred language, with over 30 languages to choose from.
With our system you can send "announcements", which employees read before clocking in or out, or "messages", which they can read at their leisure. You can also deliver the messages immediately or at their next clock-in. You're in charge.
Reports & Payroll
Generate labor-cost and job-costing reports, export timesheet data to leading payroll services, and get real-time overtime alerts before they inflate your labor budget.
Yes! You can store different pay rates in an employee's profile based on the work they do. It's that simple.
Yes. You will assign each person a pay profile as an employee or contractor. The Chronotek system does not calculate overtime for contractors.
Yes. The number of overtime hours that determine 1.5x and 2.0x can be adjusted at the master level. Overtime can also be turned off if it is not needed.
You can access many payroll service exports in Chronotek Pro at no extra charge.
Chronotek offers various reports to view your total labor hours/costs and job costing stats. Hours are automatically calculated and can be viewed by any date range needed (day, week, year, etc.). You can run reports by employees, jobs, and customers. Use reports to verify timesheets and schedules.
Pro gives you real-time visibility into your entire workforce with live-streaming, in-color dashboards. See daily work totals for every employee. Actual and projected overtime hours are highlighted. See projected overtime for an employee and make a quick schedule adjustment. Also, view by job when overtime hits or is projected.
System Facts
Learn how Chronotek Pro protects your data with enterprise-grade security, encrypted connections, and redundant infrastructure.
Our Chronotek servers are in secure co-location sites with backup services. Data access to the servers is secured with firewalls and internal alerting mechanisms. All Chronotek data crosses over HTTPS (used by our Web servers to transfer and display Web content securely just to the recipient - simply said, encrypted). You know you are using our secure certified site when the URL says "https://" and there is a lock icon in the browser window pane (usually at the bottom).
Referral Program
Earn $250 in cash or account credit for every business you refer — no Chronotek account required to participate.
Everyone is welcome to join the referral program. No Chronotek account required.
Once you've enrolled in the program (found under Quick Links on our website), share your personalized referral link with friends and colleagues to have the opportunity to earn a reward of $250, paid in cash or credited to your account. Upon becoming a customer, the person you refer will receive a one-time welcome bonus credited to their first Chronotek invoice.
Once the referred person becomes a Chronotek customer by completing their first billing cycle, you will receive an email notification that you have earned a $250 reward, which can be claimed as either a cash payment or an account credit.
Track your referrals and rewards easily! You'll receive a link to monitor your progress, and email notifications for each reward earned.
There is no limit to the number of people you can refer.
Try Out Chronotek Pro On Your Own Terms!
Experience the unprecedented control you can have over your workforce operations through our all-in-one app. If at any time you need help, we’re just a click or phone call away.
