Helping Your Human and Social Services Organization Run Smoothly
Your clients are cared for, time cards are perfect, and all issues are reported and handled in real-time. Managing your people has never been easier.
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How Can Chronotek Pro Help Your Organization?
Managing remote workers can be challenging, especially when dealing with tight budgets. Every dollar must work as hard as you do.
Human and social services organizations like yours have trusted Chronotek for over 30 years. It's essential that everyone shows up and is on-site when clocking in. Pro's GPS time-tracking system is just for you. By handling no-shows & GPS infractions in real-time and ensuring workers clock in at the job site, you will have time cards with no waste.
Having answers before they become problems is how your mission stays on track.
- Know about no-shows & GPS infractions in real-time with live-streaming dashboards, activity feeds, and mobile alerts. You will never be surprised again.
- Have eyes on everything all the time. Oversee operations from your desk or on the go with our comprehensive mobile app.
- Can a spreadsheet predict overtime next week? Pro's live-streaming dashboards do, giving you time to reassign duties.
Thousands of companies have chosen Chronotek
Chronotek is fantastic; it ensures everything runs seamlessly!
I'm a huge fan of Chronotek - excellent features and customer service.
It is a great way to keep track of employee hours. I am thrilled that I didn’t have to invest in equipment. And, payroll was so much quicker with everything right at my fingertips.
Chronotek is exceptional, and it's a crucial time system for placing injured workers on Workers' comp.
Hassle-Free Control for Your Organization
Track your people from pre-hire with easy onboarding workflows to daily work with a GPS time clock app. Know about expiring documents and when staff members don't show up to your clients on time. You will see everything on live-streaming dashboards.
Ensure Everyone is On-Site with TimeTiles™ & GPS Tracking
Do you worry about where your people really are while on the clock? It's time to consider TimeTiles™. Affix these small tiles at your work sites, and personnel must be close enough to tap them to clock in. TimeTiles™, along with GPS, are the perfect pair for tracking employees on the clock, with GPS alerting you when they leave the geofence.
- Easy to set up and use
- Affix anywhere at your sites
- Require TimeTiles™ for clock-in
- No power needed
Tap into peace of mind with TimeTiles™
Explore the GPS Time Clock App
Manage Your Staff in Real-Time
Get a complete overview of your organization's workday with a live-streaming dashboard. See where every staff member is clocked in, get alerts if they leave, and know if they don't show up. Communication is also a breeze with everyone on one platform. Create Teams for different types of personnel to send messages & alerts to the right people.
- Communication Hub
- No-show alerts
- GPS infraction alerts
- Team Shifts
Handle issues in real time.
See How Timekeeping Works
Effortlessly Manage HR and Payroll
Manage HR & payroll like a Pro with a virtual assistant flagging issues 24/7/365. Store personnel documents and never miss an expiring certification, employment contract, or birthday. Preview payroll with total hours for every pay code. For ultimate ease, group salaried, hourly, and freelancers.
- Time card issues flagged
- Lock pay periods
- Pay codes for projects
- Payroll company exports
You're going to love your job again!
Explore HR & Payroll Tools
Location VerificationRelax knowing where everyone is
Chronotek Pro is your virtual eyes in the field. With exclusive GPS tracking, clock-in TimeTiles™, and alerts when workers leave their sites, you will always know where your people are. View a Live Map showing where everyone is clocked in.
- Ensure on-site clock-ins
- Live Map
- Left job alerts
- Live-streaming dashboards
CommunicationIt's time to ditch personal group texts and voicemails
Imagine every staff member on one easy-to-use communication platform and no one ever misses a message. Sending & receiving is a snap with 35 languages automatically translated. The Hub is a click away for everyone.
- Job & Team Boards
- Required-read messages
- One-way announcements
- 1:1 messages
SchedulingSmart Scheduling protects you from losses
Poor scheduling can lead to losses in clients and funding. Avoid losing clients by creating schedules with real-time late & no-show alerts. Additionally, Smart Schedules show you when an employee is headed toward overtime. Adjust the schedule to protect your budgets. Assign positions to shifts to ensure you have qualified staff on site.
- Late & No-Show Alerts
- Actual v. Scheduled hours
- See future OT & Travel
- Totals by day, week, & pay period
DocumentsClear the clutter with digital document storage
How do you keep up with personnel records like driver's licenses, training certifications, and employment contracts? Store & track it all in Pro and get notifications when expiration dates are approaching.
- Track birthdays
- Expiring doc alerts
- Emergency contacts
- Easy onboarding workflows
Payroll PrepLet's make payroll day easy
Fix time card issues in real-time and guarantee everyone gets assigned the correct pay, even for special projects. Run payroll in-house or seamlessly export to ADP, Paychex, Paycom, or PDP. It's easy with Pro.
- Total hours by pay codes
- Batch different workers
- Different pay schedules
- Custom Pay Codes
ReportsDetailed reports for everything you need to know
Run reports by employees, jobs & clients. Verify timesheets & schedules. You may discover that Pro's live-streaming dashboards make reports a thing of the past. But don't worry. We provide a full suite of them.
- Timesheet Verification
- Customer Detail Log
- Weekly Schedules
- Daily Time Cards & more!
TeamsFor the Way You Assign Work
Teams are your people organized. Create Teams for different types of personnel. Add people to a Team, and they can communicate on their Team Board. Supervisors manage their Teams from the app. Teams also ensure everyone clocks into the right job.
- Team message board
- People on Multiple Teams
- Assign Teams to Jobs
- Custom Teams
Travel & BreaksTake the hassle out of tracking travel time & breaks
Automate travel time calculations & track breaks with ease. Employees clock into different client sites, and Pro creates travel records. Set your travel time thresholds & Pro will flag you when employees go over. A simple button on the app makes taking unpaid breaks a breeze.
- Set travel limits
- Time and Mileage
- Google Maps or Actual
- Breaks on time cards
Cost ManagementSee in living color what you've spent and predicted to spend
Take control of spending and see in real time where every labor dollar goes. Make better decisions with up-to-the-minute cost data instead of relying on last week's spreadsheet. Did OT creep into the schedule next week? No problem. Fix it with a quick schedule change.
- Custom budgets
- Overtime by job
- Travel by job
- Predicted costs
Human & Social Services FAQs
It is workforce software for organizations whose staff work in the field — at program sites, client locations, and community facilities rather than one office. Chronotek Pro verifies clock-ins at each service location with GPS, alerts supervisors to late arrivals and no-shows in real time, and turns verified hours into clean, payroll-ready time cards.
Each service location is set up as a geofenced job. Staff clock in with the mobile app and GPS confirms they are on-site; if someone leaves while still clocked in, the system alerts you and marks the time card. Locations where GPS is unreliable can use NFC TimeTiles™ — a physical tap to clock in — or a phone call from the site’s landline, verified by caller ID.
Yes. Store licenses, clearances, and training certificates against each staff member’s record, and Chronotek Pro alerts you before anything expires — important in a field where staff credentials are a condition of funding and compliance. Emergency contacts and onboarding documents live in the same place.
Build fixed or flexible shifts per program and location, and Chronotek Pro compares every scheduled shift against actual clock-ins — alerting you the moment someone is late or absent so coverage gaps at a program site never go unnoticed. Actual-versus-scheduled hours and overtime predictions keep labor spend inside program budgets. See scheduling.
Chronotek Pro costs $19 per month plus $6 per employee per month, with a 5-employee minimum — so the entry price is $49 per month. Prepaying annually saves 15%, and every account starts with a 30-day free trial with full access and no credit card. See current pricing.
Get started with Chronotek Pro in just 3 easy steps
Take a Test Drive
Start by adding a few employees and try Chronotek free for 30 days. You can be up and running in three simple steps - experience how easy it is to use!
Onboard Your Company
Our team will help you seamlessly onboard to Chronotek. We can assist with transferring data from your current software and customize the system to meet your specific needs.
Account Tune-Up
Support doesn’t end there – we’re committed to helping you get the most out of the system. Your account manager will schedule regular check-ins to ensure everything is running smoothly.