Managing Your Student Internships Has Never Been Easier
Track student attendance and program hours with confidence that you can handle issues in real-time. Simplify your internship program today.
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How Can Chronotek Pro Help Your Student Internship Program?
Your school faces unique challenges because interns are in the field. They can be anywhere, leave at any time, and how do you know?
Internship programs have trusted Chronotek for over 30 years to track students' training hours. We built a GPS time-tracking system specifically for you because you need answers before they become problems.
It's essential that your interns show up and are on-site when clocking in. By handling no-shows & GPS infractions in real-time and ensuring students clock in at their field sites, you will capture accurate training hours with ease.
Your students will love the app. They can know their hours are accurate and track them without the hassles of paper or spreadsheets.
- Know about no-shows & GPS infractions in real-time with live-streaming dashboards, activity feeds, and mobile alerts. You will never be surprised again.
- Have eyes on everything all the time. Oversee the program from your desk or on the go with our comprehensive mobile app.
- Monitor class and training hours in real-time on a live-streaming dashboard. Pull reports and easily retrieve historical records.
Thousands of companies have chosen Chronotek
I'm a huge fan of Chronotek - excellent features and customer service.
Chronotek is fantastic; it ensures everything runs seamlessly!
It is a great way to keep track of employee hours. I am thrilled that I didn’t have to invest in equipment. And, payroll was so much quicker with everything right at my fingertips.
Chonotek is a great tool to perform my daily duties.
Hassle-Free Control for Your Student Internship Program
Your students intern at field sites all over town, and you are in the dark. Do they arrive on time? Our GPS time clock app provides answers. No-show alerts, live-streaming dashboards, and GPS infraction alerts keep you informed about everything.
Ensure Everyone is On-Site with TimeTiles™ & GPS Tracking
Are you concerned about the accuracy of internship hours? It's time to consider TimeTiles™. Affix these small tiles at your intern sites, and students must be close enough to tap them to clock in. TimeTiles™, along with GPS, are the perfect pair for tracking students on the clock, with GPS alerting you when they leave the geofence.
- Easy to set up and use
- Affix anywhere at your sites
- Require TimeTiles™ for clock-in
- No power needed
Tap into peace of mind with TimeTiles™
Explore the GPS Time Clock App
Oversee Your Students in Real-Time
Get a complete overview of your students' daily activity with a live-streaming dashboard. See where everyone is clocked in, get alerts if they leave, and know if they don't show up. View scheduled v. actual hours.
- Live Map
- No-show alerts
- GPS infraction alerts
- Real-time schedule views
Handle issues as they happen.
See How Timekeeping Works
Effortlessly Manage Communication & HR
Managing your students is a breeze with a virtual assistant flagging issues 24/7/365. Store student documents and never miss an evaluation or birthday. Get alerts for approaching internship agreement deadlines. Communicate with students and coordinators via the Hub and ditch personal texts and emails.
- Time card issues flagged
- Expiring document alerts
- Easy communication hub
- 1:1, Team, or program-wide messages
Location VerificationRelax knowing where everyone is
Chronotek Pro is your virtual eyes in the field. With exclusive GPS tracking, clock-in TimeTiles™, and alerts when students leave their sites, you will always know where your people are. View a Live Map showing where everyone is clocked in.
- Ensure on-site clock-ins
- Live Map
- Left site alerts
- Live-streaming dashboards
CommunicationIt's time to ditch personal group texts and voicemails
Imagine every student, coordinator, and staff member on one easy-to-use communication platform, and no one ever misses a message. Sending & receiving is a snap with 35 languages automatically translated. The Hub is a click away for everyone.
- Job & Team Boards
- Required-read messages
- One-way announcements
- 1:1 messages
SchedulingEasy scheduling keeps your program on track
Track every student's actual hours v. scheduled hours to ensure they are keeping up with the program. A live-streaming dashboard flags missed schedules, late check-ins, and no-shows. Pro sends notifications for these events to program supervisors through the app. You will always be in the know.
- Late & No-Show Alerts
- Actual v. Scheduled hours
- Totals by day, week, & set periods
- Missed Schedules
ReportsDetailed reports for everything you need to know
Run reports by students or client sites. Verify timesheets & schedules. You may discover that Pro's live-streaming dashboards make reports a thing of the past. But don't worry. We provide a full suite of them, and you can pull historical records at any time.
- Export to csv & pdf
- Weekly Schedules
- Timesheet Verification
- Historical records
DocumentsTrack essential info with digital document storage
How do you keep up with your students' docs, like transcripts, applications, and letters of recommendation? Store & track it all in Pro! Never miss an expiring certification or birthday. Create docs to manage & track student onboarding.
- Track birthdays
- Expiring doc alerts
- Emergency contacts
- Easy onboarding workflows
TeamsFor the Way You Organize Your People
Teams are your people organized. Create Teams for different types of personnel and internships. Add people to a Team, and they can communicate on their Team Board. Supervisors manage their Teams from the app.
- Team message board
- People on Multiple Teams
- Custom Teams
- Makes for easy communication
Student Program FAQs
It is timekeeping for schools and programs whose students earn required hours at internship, externship, and placement sites. Chronotek Pro verifies each student clocked in at the right site with GPS, alerts coordinators to late arrivals and no-shows in real time, and totals every student’s hours automatically — no paper logs, no chasing signatures.
Three ways, all in one system: the mobile app with GPS verification at the geofenced site; a tap on an NFC TimeTile™ placed at the location; or a phone call to a toll-free number — from a site landline, caller ID verifies the student is on location. Whichever they use, the hours land on the same verified time card.
Yes. Run reports by student, by site, or by program period to document completed hours — timesheet verification reports show exactly when and where every hour happened, which is precisely what accreditation and program requirements ask for. Live dashboards show progress without waiting for a report at all.
Every placement site is geofenced, so a clock-in only counts at the location. If a student leaves the site while still clocked in, the system flags it on their time card and alerts the coordinator — so the hours you certify are hours that genuinely happened on-site.
Chronotek Pro costs $19 per month plus $6 per person per month, with a 5-person minimum — so the entry price is $49 per month. Prepaying annually saves 15%, and every account starts with a 30-day free trial with full access and no credit card. See current pricing.
Get started with Chronotek Pro in just 3 easy steps
Take a Test Drive
Start by adding a few employees and try Chronotek free for 30 days. You can be up and running in three simple steps - experience how easy it is to use!
Onboard Your Company
Our team will help you seamlessly onboard to Chronotek. We can assist with transferring data from your current software and customize the system to meet your specific needs.
Account Tune-Up
Support doesn’t end there – we’re committed to helping you get the most out of the system. Your account manager will schedule regular check-ins to ensure everything is running smoothly.