How To Stop Employees From Padding Time Cards

cleaning employees washing windows

Are your hourly, remote employees math wizards? They may realize that padding time cards by a few unnoticeable minutes a day add up in the long run. This slight exaggeration won't amount to Kardashian money for each employee, but the compounded effect will crush your business. Let's do a short math lesson.

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The Math Behind Padding Time Cards

Here's a math problem for you. Your employees arrive at work at 6:02 pm and leave at 8:57 pm, but their handwritten timesheets always show as 6 pm to 9 pm. So, what's the big deal about five minutes? 

At $14 an hour, padding time cards by only 5 minutes a day comes to $303 a year. For part-time hourly employees, that's a free week of pay just by padding their time cards. Are you going to catch five padded minutes a day while juggling 22 other balls?

And what if time theft happens across the board? Since we're already doing math, let's do a little more. Take a look at the consequences of 20 employees padding their time cards 5 minutes a day.

math formula to explain the high cost of employees padding time cards

Are you thinking about the vacation you couldn't afford last year? Oh, and add to that the payroll taxes. The snowflake rolls into a snowball at 5 minutes a day. However, the American Payroll Association and the Robert Half Agency show that the accurate time theft number is closer to 10 minutes a day. That's an avalanche.

On the flip side, don't let padded time cards tempt you to mismanage the time cards. Time card mismanagement will create an even worse problem.

But there's a better way. 

Crush Time Theft and Eliminate Padded Time Cards

Go ahead and plan your vacation for next year. There's good news. Your employees have an easy-to-use, accurate time clock in their pockets. Your 17-second solution to crushing time theft and controlling labor costs is our GPS employee time clock app. Employees easily clock in to create accurate time cards with a GPS stamp.  

You can stop employees from padding time cards. We'll give you 14 free days to try it out.

You'll need to sharpen your math skills to count the money you'll save.

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In conclusion, effectively preventing employees from padding time cards requires a multi-faceted approach rooted in clear communication, transparent policies, and the implementation of robust time tracking systems. By establishing trust-based relationships, offering fair compensation, and emphasizing accountability, employers can cultivate a culture of honesty and integrity within their workforce. Additionally, leveraging advanced time tracking technologies, such as biometric systems or mobile apps with GPS tracking, can provide real-time monitoring and accurate reporting, deterring fraudulent activities and ensuring compliance with labor regulations.

Ultimately, by prioritizing these strategies and continuously evaluating and refining their time management processes, businesses can minimize the risks associated with time card padding and foster a more productive and ethical work environment.

By embracing these solutions, you can simplify payroll processes, reduce administrative burdens, eliminate time theft, and minimize costly mistakes. Invest in an automated time clock system to save time and money while ensuring accurate and efficient payroll calculations. With the right tools and processes, you can focus on more strategic aspects of your business and watch your profits grow.

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