Employee Absence Tracker - Try This Free Excel Template

a lone mop and bucket with no employee who was absent

When your employee, Bob, was a no-show last Thursday, did you know it was his third no-show in five months? Life moves pretty fast, and these absentee patterns can go unnoticed as you scramble to keep all the balls in the air. Businesses need employees to show up on time and ready to work in order to run efficiently. You can reduce disruptive tardies and no-shows with the right absence management tools.  Tracking employee absences helps businesses identify and analyze employee attendance issues and ensures that employees are paid for their work.

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How to track employee absences

A shared or private labor tracking spreadsheet is a common way to track employee attendance. The employees or their supervisors can log attendance, and you can use the absence data to detect problem patterns and help with employee performance reviews.

We've posted a link below to a free Excel spreadsheet for you to track employee absences. Revise and use the absence calendar for what works for your business. The level of detail you need depends on how you want to do absence tracking and record keeping. 

The most common Employee situations businesses include in their absence trackers

  • Personal days
  • Sick leave
  • Vacations
  • No calls/no shows
  • Employee callouts

Download our FREE employee absence tracker template

This simple staff tracker Excel template is perfect for small to medium-sized teams to track attendance data. Supervisors can use it to track employee absences, including vacations, sick and personal days, no-calls/no-shows, and employee callouts. The cells automatically update with totals as you enter vacation, sick, personal, or other paid time off (PTO) events. This payroll attendance template is also great for tracking no-shows and call-outs to uncover habitual offenders. 

Download the free Employee Absence Tracker Excel Template


How to Automatically track Employee absences with Chronotek Pro

Businesses with remote employees at multiple job sites daily have a special challenge keeping up with no-shows and tracking employee absences. Our free attendance management software template may be wholly inadequate for these companies. They need better employee scheduling tools to keep their customers happy and workflow organized.  

If you're looking for easy ways to track employee attendance, Chronotek Pro's automated time tracking and scheduling system is perfect for service-based businesses with remote employees. Track paid time off, get no-show alerts when employees don't clock in, and monitor employee no-shows and late clock-ins. Bob has been a no-show 22 times, as you can see. That guy is a problem!

Employee absence tracker by Chronotek Pro


Tracking employee attendance with Chronotek Pro is simple as 1 – 2 – 3!

  1. Employees clock in using the GPS mobile app, phone call, or TimeTiles™. Their time and locations are automatically recorded in their timesheets. If an employee clocks in late or is a no-show to a scheduled job, Chronotek Pro notifies supervisors immediately.
  2. Chronotek Pro can GPS track your employees and alert your supervisors when employees clock in or out away from the job site. Pro also has the potential to notify your supervisors when employees leave the job site while still on the clock.  
  3. An easy-to-use scheduling system gives you a clear view of weekly schedules by employee and job. Create schedules with specific times or "Anytime" with durations. 

Track Employee Absences With a Spreadsheet or Chronotek Pro

Employee absences and no-shows need to be tracked, either with a spreadsheet or attendance management software. Of course, we think Chronotek Pro is the best and easiest choice, but either way is progress over ignoring the problem.

Chronotek Pro gives you no-show alerts, tracks employee late arrival and no-show stats, tracks paid time off events, and shows schedules with easy-to-read views. Automate and simplify your attendance tracking process and reduce absenteeism.  

Try it free for 14 days.

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In conclusion, implementing an employee absence tracker, whether through a dedicated app or an Excel template, is a valuable tool for businesses to manage employee attendance effectively. Both options offer advantages depending on the business's needs and resources. An employee absence tracker app provides real-time updates, easy accessibility, and automated features for tracking and analyzing absence data. On the other hand, an Excel template offers flexibility, customization, and familiarity for businesses comfortable with spreadsheet software.

Whichever option businesses choose, the key is to establish clear policies, ensure accurate data entry, and utilize the tracker to monitor trends, identify patterns, and address any attendance issues promptly. By leveraging these tools effectively, businesses can improve workforce management, minimize disruptions, and foster a more productive work environment.

By embracing these solutions, you can simplify payroll processes, reduce administrative burdens, eliminate time theft, and minimize costly mistakes. Invest in an automated time clock system to save time and money while ensuring accurate and efficient payroll calculations. With the right tools and processes, you can focus on more strategic aspects of your business and watch your profits grow.

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Experience the unprecedented control you can have over your workforce operations through our all-in-one app. If at any time you need help, we’re just a click or phone call away.